What Do.You.Yhink.Is The Most Effective Way That Code Work Breakdown Structure Training – Which Layout Is Best for Your WBS?

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Work Breakdown Structure Training – Which Layout Is Best for Your WBS?

There are many ways to present a project work breakdown structure. It usually goes through the phases of creating a work breakdown structure, presenting it to management and clients, and communicating to the project team and explaining the assignment of tasks. This work breakdown structure training summary will help you decide which layout is best for your purpose.

Consider the three main layout options.

  • 1. Graphic layout is my preferred method for creating a work breakdown structure. We rarely plan to the best of our ability when we are forced to think linearly, such as when making a list in chronological order. With graphical layout, you can visually plot tasks, starting with the highest-level tasks and layering them into subtasks as you go. And the advantage is that you can enter the sub-tasks in random order as you think of them. The graphical layout provides an excellent overview of the different project tasks and their relationship to each other, and is not distracted by sequential thinking. The resulting graphical layout looks like a hierarchical diagram, with high-level tasks at the top or bottom left, and subtasks at the bottom or right in layers.
  • 2. The Outline layout displays the work breakdown structure as a vertical list with each sublevel indented. It provides an easy way to view and understand the work breakdown structure. Below is a simple two-level example:

1. Requirements

1.1 The activity

1.2 Activity B

1.3 Activity C

2. Planning

2.1 The activity

2.2 Activity B

2.3 Activity C

3. Construction

3.1 The activity

3.2 Activity B

3.3 Activity C

4. Testing

4.1 The activity

4.2 Activity B

4.3 Activity C

  • 3. Layout of the sketch table a common variant of sketch layout. Similar to outline layout, but no indentation. In the Outline Table layout, the example above would consist of a three-column table, with the task level (in this case 1 or 2) in the left-hand column; the WBS code (for example, 1, 1.1, 1.2) in the second column; and the name of the task (for example, Requirements, Activity A, Activity B) in the right column.

The layout you use to communicate your work breakdown structure depends on your goal.

Because it provides a clear visual arrangement of the main tasks, the graphic layout is best suited for a high-level 2-3 level work breakdown structure. It can be used for development, presentation and summary purposes. A graphic layout is ideal for WBS development because you can involve your project team and capture their input visually and instantly during the creation process. You can use the graphical layout to present the WBS to your management team or clients. It is also suitable for a high-level summary overview of the WBS that you can include in the project plan.

An outline layout is a convenient layout that you can use to develop and fine-tune your work breakdown structure because you can easily modify it with features such as automatic numbering that are common to most word processing programs. It is also suitable for a detailed WBS that you can attach to your project plan.

The sketchy tabular layout is more difficult to read, but useful when there are many levels in the work breakdown structure and indenting each level would make the WBS too wide to fit easily in a document. It’s also a convenient format when creating a WBS dictionary, as you can easily add a description to each task in the last column to communicate task requirements to your team.

Successful project management depends on clear communication, so it is important to choose the most appropriate layout for communicating the work breakdown structure. What do you think? Which layout do you prefer for creating and presenting your WBS and why?

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